Food

  • Food Truck/Trailer Application

    Thank you for your interest in the 24th Annual Woody Guthrie Folk Festival!

    Deadline: June 1, 2021

    Guidelines for Food Vendors:

    1. Note: We no longer offer "wiring in" service. You must be able to plug in directly.
    2. Fee for Vendors is $500.00 for all three nights: Thursday, Friday, and Saturday. Fee includes electrical and water service.
    3. Approved vendors will receive TWO (2) 3-day festival passes/wristbands ($240 total value!)
    4. Payment is due with this application. If your application is not accepted, a notice will be sent and a full refund will be issued immediately.
    5. Oklahoma Sales Tax permit required to be furnished with application.
    6. Vendors will set up at an assigned area at the main festival site. Set-up time is from 10am – 12pm on Thursday, July 15. Set-up will not be permitted prior to this time.
    7. Vendors will be permitted to sell carbonated beverages or water.
    8. Sale of alcoholic beverages is strictly prohibited.
    9. Vendors who want a trash receptacle for their food production waste must provide those receptacles. Dumpsters will be available on the site for emptying your receptacles.
    10. Vendors must comply with our “no pets allowed” policy.
    11. No generators are permitted, but electricity will be provided so long as vendors bring their own extension cords.
    12. Vendors will be allowed 2 vehicles other than trailer at the site. Please note that neither water or sewage hook-ups for RVs are available.
    13. The deadline for completed applications will be 6/01/2021.
    14. Notification will be given to selected applicants by 06/15/2021.
    15. If not selected registration fee will be refunded after 06/15/2021.

    Contact Dixie White at vendors@woodyfest.com or 918-207-8521 if you have any questions.

  • Please enter your 10-digit Sales Tax Permit Number. STS-
  • Vendor Food Truck spaces will be assigned and 30' x 10' in dimension. Only 1 truck or trailer per vendor space permitted. All units must be self-contained (Electricity and Water will NOT be provided). Generator noise level output may not exceed 75dB.
  • Food Vendor spaces should include the complete length, including the tongue if it's a trailer.
    Please enter a number less than or equal to 30.
  • Food Vendor width should include any protruding counters or other items.
  • All food trucks/trailers are required to provide the following documentation to apply to be a food vendor at the Woody Guthrie Folk Festival. Please upload scanned copies of your valid, current (expiration date beyond 4/22/18) licenses and permits below. All expired licenses will void the application. Please upload image files for logo and photo(s). The forms you upload will appear below, where you can click the red x to delete them from the application, if necessary.
  • Oklahoma Sales Tax Permit required.
    Accepted file types: jpg, gif, png, pdf.
  • Certificate of Liability Insurance naming Arts & Humanities Council of Stillwater, OK as an additional insured required. Please see Insurance Requirements.
    Accepted file types: jpg, gif, png, pdf.
  • Menu required.
    Accepted file types: jpg, gif, png, pdf.
  • Logo required.
    Accepted file types: jpg, gif, png, pdf.
  • Photograph of Food Truck or Trailer required. Please upload photo(s) of your food truck/trailer here.
    Drop files here or
    Accepted file types: jpg, gif, png, pdf.
  • To Woody Guthrie Coalition, Inc.:

    My submitted application implies I agree to comply with Woody Guthrie Folk Festival rules, regulations, policies if accepted. Failure to do so will result in the forfeiture of Food Truck space. I understand that acceptance of my application is a commitment to show and that once notified of acceptance, no refunds will be given. I also understand that Woody Guthrie Coalition, Inc. will provide security during the Event but will not be held responsible for theft, fire or damage to any displays, materials or goods that I provide. I also understand that I take full responsibility for the safety of my equipment and myself, and for all materials for set up and displays, clean up and maintenance of the area. I will not hold Woody Guthrie Coalition, Inc. or Woody Guthrie Folk Festival or its staff or volunteers responsible in the event of loss or injury. The Applicant and its representatives agree to comply with the vendor & insurance requirements described above.

    INDEMNIFICATION AGREEMENT:

    My signature below indicates that in consideration of being selected to participate as a Food Vendor at Woody Guthrie Folk Festival, I agree to fully release, indemnify and hold harmless Arts & Humanities Council of Stillwater OK Inc, Woody Guthrie Folk Festival, and their officers, agents, employees, independent contractors, and all persons, natural or corporate, in privity with them, against all claims, damages or other causes of action, including but not limited to, personal injury, death, property damage, lawsuits or judgments made by or against me, including court costs, expenses and attorney’s fees, and all other expenses, which are associated directly or indirectly with the activities, events, or programs of the Woody Guthrie Folk Festival. I further agree that this release and indemnifications shall apply whether or not the claims, damages, or other causes of actions, including but not limited to personal injury, death, property damage, lawsuits or judgments made by or against me, including court costs, expenses and attorney’s fees, arise directly or indirectly from the negligence, action or failure to act, whether willful, intention, or unintentional, of Arts & Humanities Council of Stillwater OK Inc, or their officers, agents, employees, independent contractors, invitees, licenses or guests, or any vendor, exhibitor, or entertainer, their agents or any other persons, natural or corporate in privity with Arts & Humanities Council of Stillwater OK Inc.

  • I have read all of the information provided in this application and agree to all terms and conditions set forth.
  • Please type your name to sign this agreement.
  • Date Format: MM slash DD slash YYYY
  • Total Due: $500

    This is a flat entry fee and the Woody Guthrie Folk Festival will not collect a percentage of your profits. Refunds are not available.

  • Price: $500.00